28.–31.10.2025 #fsb

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Order deadlines for FSB exhibitors

We want to make sure that your participation as an FSB exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.

  • You can find the right contact person to answer your questions with one click
  • You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
  • Show or hide deadlines, important information and start dates for organizing your trade fair participation

Import all appointments in your calendar application with one click.

  • Stand space

    Deadline Early Bird

    31.01.2023 | 6:00 PM

    By registering on or before 31th January 2023, exhibitors will be charged the reduced trade fair participation price. The price is based on the date the registration forms are received by Koelnmesse.

    Sales

    Martina Alessio
    Sales Operations Manager
    Tel. +49 221 821-2386
    Write an e-mail

    Download calendar entry

    To the registration forms
  • Stand space

    Layout planning begins

    01.03.2023 | 9:00 AM

    Start of hall allocation.

    Sales

    Martina Alessio
    Sales Operations Manager
    Tel. +49 221 821-2386
    Write an e-mail

    Download calendar entry

  • Stand space

    Mailing of stand confirmations

    14.03.2023 | 9:00 AM

    Starting about March 2023 stand confirmations are sent out. The participation contract takes effect with stand confirmation. The stand area confirmation includes dimensioned stand sketches and site maps as attachments.

    Sales

    Martina Alessio
    Sales Operations Manager
    Tel. +49 221 821-2386
    Write an e-mail

    Download calendar entry

  • Services

    Mailing of service-shop log-in data

    03.04.2023 | 9:00 AM

    Starting April 2023 service shop log-in data is sent to exhibitors whose stands have been confirmed. You can easily order our trade fair services online through the service shop.

    Service shop hotline
    Phone +49 221 821–3500
    Email

    Download calendar entry

    To the service shop
  • Orders

    Reservation hotel room

    14.07.2023 | 5:00 PM

    Book your hotel accomodation for FSB 2023 here.

    Hotel and Travel Services
    Tel. +49 221 821-3998
    Fax +49 221 821-3999
    e-mail

    Download calendar entry

    To the reservation of hotel room
  • Invoice

    Mailing of participation invoice

    07.08.2023 | 9:00 AM

    You will receive the invoice for the participation fee including stand area rental starting around August 2023. Invoice amounts are payable immediately upon receipt of the invoice.

    Sales

    Martina Alessio
    Sales Operations Manager
    Tel. +49 221 821-2386
    Write an e-mail

    Download calendar entry

  • Services

    Deadline 21.08.2023 for ordering in the service shop

    21.08.2023 | 5:00 PM

    Place your order through the service shop!

    Deadline for ordering Exhaust vent/compressed air installation*
    Deadline for ordering Suspensions (from the hall celling)*

    * It is possible to make a reservation at a later point in time for an additional charge.

    Service shop hotline
    Phone +49 221 821–3500
    Email

    Download calendar entry

    To the service shop
  • Orders

    Order advertising materials

    01.09.2023 | 5:00 PM

    Refer customers and business partners persuasively to your participation at the trade fair – with the varied selection of printed and online promotional material.

    NEUREUTER FAIR MEDIA GmbH
    Tel. +49 201 365 47-254
    e-mail

    Download calendar entry

    To the Media Shop
  • Stand space

    Registration of additionally represented companies

    01.09.2023 | 5:00 PM

    Deadline for the registration of additionally represented companies*.

    *Additionally represented companies are companies that are represented at the trade fair by their products but not by their own personnel.

    Sales

    Martina Alessio
    Sales Operations Manager
    Tel. +49 221 821-2386
    Write an e-mail

    Download calendar entry

    To the application forms
  • Advertising materials

    Editorial and advertising deadline for the Marketing Package

    01.09.2023 | 5:00 PM

    All main exhibitors, co-exhibitors and all additionally represented companies are obliged to order the Marketing Package, which includes an entry in the printed catalogue. A fee is charged for this service. Please make a note of the deadline for providing editorial and advertising content.

    NEUREUTER FAIR MEDIA GmbH
    Tel. +49 201 365 47-254
    e-mail

    Download calendar entry

    To the Media Shop
  • Stand space

    Registration of co-exhibitors

    01.09.2023 | 5:00 PM

    Deadline for the registration of co-exhibitors*. Co-exhibitors can be registered via the online application tool on FSB website.

    *Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors.

    Sales

    Martina Alessio
    Sales Operations Manager
    Tel. +49 221 821-2386
    Write an e-mail

    Download calendar entry

    To the application forms
  • Advertising materials

    Booking online press box

    01.09.2023 | 5:00 PM

    Online press compartments for exhibitors can be booked in the Media Shop.

    NEUREUTER FAIR MEDIA GmbH
    Tel. +49 201 365 47-254
    e-mail

    Download calendar entry

    To the Media Shop
  • Stand construction

    eSlot booking for you to access the Koelnmesse trade fair

    06.09.2023 | 8:00 AM

    The eSlot booking is obligatory for you to access the Koelnmesse trade fair grounds during set-up and dismantling. Bookings in the eSlot portal will be available to you from 06.09.2023.

    Please note: Allocation is subject to availability.

    Download calendar entry

    To the eSlot booking
  • Services

    Deadline for ordering fire protection

    18.09.2023 | 5:00 PM

    Place your order through the service shop. It is possible to make a reservation at a later point in time for an additional charge.

    Service shop hotline
    Phone +49 221 821–3500
    Email

    Download calendar entry

    To the service shop
  • Services

    Deadline 18.09.2023 for ordering in the service shop

    18.09.2023 | 5:00 PM

    Place your order through the service shop!
    - Deadline for ordering advertising space
    - Deadline for ordering electrical installations*
    - Deadline for ordering water connections*
    - Deadline for ordering stand security*
    - Deadline for ordering stand cleaning
    - Deadline for ordering waste disposal
    - Deadline for tableware rental
    - Deadline for ordering internet and telecommunications*
    - Deadline for ordering forwarding services
    - Deadline for ordering (long-term) parking permits*
    *It is possible to make a reservation at a later point in time for an additional charge.

    Service shop hotline
    Phone +49 221 821–3500
    Email

    Download calendar entry

    To the service shop
  • Orders

    Deadline for ordering parking spaces for trucks/containers/trailers

    02.10.2023 | 5:00 PM

    Please note: Allocation is subject to availability.

    Service shop hotline
    Phone +49 221 821–3500
    Email

    Download calendar entry

    To the service shop
  • Trade Fair

    GEMA registration deadline

    09.10.2023 | 5:00 PM

    Register musical reproduction/performance with GEMA.

    GEMA CustomerCenter
    11506 Berlin
    Tel. +49 30 588 58 999
    Fax +49 30 212 92 795
    email

    Download calendar entry

    More information
  • Services

    Deadline for ordering conference and office catering

    10.10.2023 | 5:00 PM

    Order via webshop of Aramark Restaurations GmbH.

    at Koelnmesse GmbH
    Deutz-Mülheimer Straße 30
    50679 Köln
    Tel. +49 221 284-8584
    Fax +49 221 284-8599
    e-mail
    Website

    Download calendar entry

    To the Aramark webshop
  • Orders

    Deadline 13.10.2023 for ordering in the service shop

    13.10.2023 | 5:00 PM

    Place your order through the service shop!

    - Deadline for ordering room rental (office and conference rooms)

    - Deadline for ordering furniture rental

    - Deadline for plant rental and sale

    - Deadline for ordering audio/video/PC equipment rental

    - Deadline for light, video and sound systems

    - Deadline for ordering hostesses/stand staff and setup, dismantling and supporting staff

    - Deadline for material impregnation

    Service shop hotline
    Phone +49 221 821–3500
    Email

    Download calendar entry

    To the service shop
  • Stand construction

    Start of construction period

    18.10.2023 | 6:00 AM

    Please observe the traffic guidelines.

    Site Security/Logistics

    Roman Gersch
    Tel. +49 221 821-2670
    Fax +49 221 821-3209
    e-mail

    Download calendar entry

    Information for stand constructors
  • Stand construction

    End of construction period all halls

    23.10.2023 | 6:00 PM

    Please observe the traffic guidelines.

    Site Security/Logistics

    Roman Gersch
    Tel. +49 221 821-2670
    Fax +49 221 821-3209
    e-mail

    Download calendar entry

    Information for stand constructors
  • Trade Fair

    Start of the fair

    24.10.2023 | 9:00 AM

    This opening times are valid for exhibitors. Visitors can access from 10:00 a.m.

    Sales

    Martina Alessio
    Sales Operations Manager
    Tel. +49 221 821-2386
    Write an e-mail

    Download calendar entry

    To the opening times
  • Stand construction

    Start of dismantling

    27.10.2023 | 4:00 PM

    Trucks will be permitted to enter from 6:00 p.m. The stand may not be partially or completely cleared, nor may exhibits be packed away, before 4:00 p.m. on 27.10.2023. Koelnmesse has the right to impose a contract penalty of up to 5,000.00 euros for each time that an exhibitor violates this regulation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.

    Site Security/Logistics

    Roman Gersch
    Tel. +49 221 821-2670
    Fax +49 221 821-3209
    e-mail

    Download calendar entry

    Information for stand constructors
  • Trade Fair

    End of the fair

    27.10.2023 | 5:00 PM

    This opening times are valid for exhibitors. Visitors can access till 16:00 a.m.

    Site Security/Logistics

    Roman Gersch
    Tel. +49 221 821-2670
    Fax +49 221 821-3209
    e-mail

    Download calendar entry

    To the opening times
  • Stand construction

    End of dismantling

    30.10.2023 | 4:00 PM

    End of dismantling

    Site Security/Logistics

    Roman Gersch
    Tel. +49 221 821-2670
    Fax +49 221 821-3209
    e-mail

    Download calendar entry

    Information for stand constructors
  • Invoice

    Mailing final invoice for services

    15.11.2023 | 9:00 AM

    Koelnmesse GmbH is entitled to collect an adequate down payment for the services provided at an event – e.g. electricity and water supplies, media services etc. The amount of the down payment for services is based on the services invoiced at the previous event. For exhibitors that did not take part in the previous event, the down payment amounts to 19,00 EUR / sqm. Following the event, a separate invoice will be drawn up for the services provided; the down payment will be credited to this amount. Invoice amounts are payable immediately upon receipt. If the down payment exceeds the amount charged for services provided, the excess amount will be paid back to the exhibitor. Exhibitors are not entitled to have interest paid on their down payment.

    Sales

    Martina Alessio
    Sales Operations Manager
    Tel. +49 221 821-2386
    Write an e-mail

    Download calendar entry