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- Participation and planning
- For exhibitors
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Checklist
Exhibitor checklist
We want to make sure that your participation as an FSB exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.
- You can sort all of your important dates according to date, priority and category
- You can find the right contact person to answer your questions with one click
- You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
- You can use the calendar to display important dates starting from a particular point in time
Import all appointments in your calendar application with one click.
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Stand space
Deadline Early Bird
28.02.2021 | 5:00 PM
By registering on or before 28th February 2021, exhibitors will be charged the reduced trade fair participation price. The price is based on the date the registration forms are received by Koelnmesse.
Sales
Philip Scheffler
Download calendar entry To the registration forms
Sales Manager
Tel. +49 221 821-2837
Write an e-mail -
Stand space
Layout planning begins
01.03.2021 | 9:00 AM
Start of hall allocation.
Sales
Philip Scheffler
Download calendar entry
Sales Manager
Tel. +49 221 821-2837
Write an e-mail -
Stand space
Mailing of stand confirmations
16.03.2021 | 9:00 AM
Starting about March 2021 stand confirmations are sent out. The participation contract takes effect with stand confirmation. The stand area confirmation includes dimensioned stand sketches and site maps as attachments.
Sales
Philip Scheffler
Download calendar entry
Sales Manager
Tel. +49 221 821-2837
Write an e-mail -
Services
Mailing of service-shop log-in data
12.04.2021 | 9:00 AM
Starting April 2021 service shop log-in data is sent to exhibitors whose stands have been confirmed. You can easily order our trade fair services online through the service shop.
Service shop hotline
Download calendar entry To the service shop
Phone +49 221 821–3500
Email -
Orders
Reservation hotel room
16.07.2021 | 5:00 PM
Book your hotel accomodation for FSB 2021 here.
Hotel and Travel Services
Download calendar entry To the reservation of hotel room
Tel. +49 221 821-3998
Fax +49 221 821-3999
e-mail -
Invoice
Mailing of participation invoice
03.08.2021 | 9:00 AM
You will receive the invoice for the participation fee including stand area rental starting around August 2021. Invoice amounts are payable immediately upon receipt of the invoice. The free of charge exhibitor and work passes will be at your disposal after the invoice for the participation costs has been sent.
Sales
Philip Scheffler
Download calendar entry
Sales Manager
Tel. +49 221 821-2837
Write an e-mail -
Services
Deadline 23.08.2021 for ordering in the service shop
23.08.2021 | 5:00 PM
Place your order through the service shop!
Form T.02 - Deadline for ordering Exhaust vent/compressed air installation*
Form T.03 - Deadline for ordering Suspensions (from the hall celling)** It is possible to make a reservation at a later point in time for an additional charge.
Service shop hotline
Download calendar entry To the service shop
Phone +49 221 821–3500
Email -
Stand construction
eSlot booking for you to access the Koelnmesse trade fair
24.08.2021 | 8:00 AM
The eSlot booking is obligatory for you to access the Koelnmesse trade fair grounds during set-up and dismantling. Bookings in the eSlot portal will be available to you from 24.08.2021.
Please note: Allocation is subject to availability.
To the eSlot booking -
Advertising materials
Editorial and advertising deadline for the Marketing Package
03.09.2021 | 5:00 PM
All main exhibitors, co-exhibitors and all additionally represented companies are obliged to order the Marketing Package, which includes an entry in the printed catalogue. A fee is charged for this service. Please make a note of the deadline for providing editorial and advertising content.
NEUREUTER FAIR MEDIA GmbH
Download calendar entry To the Media Shop
Tel. +49 201 365 47-254
e-mail -
Stand space
Registration of additionally represented companies
03.09.2021 | 5:00 PM
Deadline for the registration of additionally represented companies*. Form 1.21 is available from Sales upon request.
*Additionally represented companies are companies that are represented at the trade fair by their products but not by their own personnel.
Sales
Philip Scheffler
Download calendar entry
Sales Manager
Tel. +49 221 821-2837
Write an e-mail -
Stand space
Registration of co-exhibitors
03.09.2021 | 5:00 PM
Deadline for the registration of co-exhibitors*. Form 1.20 is available from Sales upon request.
*Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors.
Sales
Philip Scheffler
Download calendar entry To the download area
Sales Manager
Tel. +49 221 821-2837
Write an e-mail -
Orders
Order advertising materials
03.09.2021 | 5:00 PM
Refer customers and business partners persuasively to your participation at the trade fair – with the varied selection of printed and online promotional material.
NEUREUTER FAIR MEDIA GmbH
Download calendar entry
Tel. +49 201 365 47-254
e-mail -
Services
Deadline 20.09.2021 for ordering in the service shop
20.09.2021 | 5:00 PM
Place your order through the service shop!
- Deadline for ordering advertising space
- Deadline for ordering electrical installations*
- Deadline for ordering water connections*
- Deadline for ordering stand security*
- Deadline for ordering stand cleaning
- Deadline for ordering waste disposal
- Deadline for tableware rental
- Deadline for ordering internet and telecommunications*
- Deadline for ordering forwarding services
- Deadline for ordering (long-term) parking permits*
*It is possible to make a reservation at a later point in time for an additional charge.Service shop hotline
Download calendar entry To the service shop
Phone +49 221 821–3500
Email -
Services
Deadline for ordering fire protection
20.09.2021 | 5:00 PM
Place your order through the service shop. It is possible to make a reservation at a later point in time for an additional charge.
Service shop hotline
Download calendar entry To the service shop
Phone +49 221 821–3500
Email -
Orders
Deadline for ordering parking spaces for trucks/containers/trailers
04.10.2021 | 5:00 PM
Please note: Allocation is subject to availability.
Service shop hotline
Download calendar entry To the service shop
Phone +49 221 821–3500
Email -
Trade Fair
GEMA registration deadline
11.10.2021 | 5:00 PM
Register musical reproduction/performance with GEMA.
GEMA CustomerCenter
Download calendar entry More information
11506 Berlin
Tel. +49 30 588 58 999
Fax +49 30 212 92 795
email -
Services
Deadline for ordering conference and office catering
12.10.2021 | 5:00 PM
Order via webshop of Aramark Restaurations GmbH.
at Koelnmesse GmbH
Download calendar entry To the Aramark webshop
Deutz-Mülheimer Straße 30
50679 Köln
Tel. +49 221 284-8584
Fax +49 221 284-8599
e-mail -
Orders
Deadline 15.10.2021 for ordering in the service shop
15.10.2021 | 5:00 PM
Place your order through the service shop!
- Deadline for press compartments
- Deadline for ordering room rental (office and conference rooms)
- Deadline for ordering furniture rental
- Deadline for plant rental and sale
- Deadline for ordering audio/video/PC equipment rental
- Deadline for light, video and sound systems
- Deadline for ordering hostesses/stand staff and setup, dismantling and supporting staff
- Deadline for material impregnation
Service shop hotline
Download calendar entry To the service shop
Phone +49 221 821–3500
Email -
Stand construction
Start of construction period
20.10.2021 | 6:00 AM
Please observe the traffic guidelines and the vehicle admission.
Roman Gersch
Download calendar entry Information for stand constructors
Tel. +49 221 821-2670
Fax +49 221 821-3209
e-mail -
Stand construction
End of construction period all halls
25.10.2021 | 6:00 PM
Please observe the traffic guidelines and the vehicle admission.
Roman Gersch
Download calendar entry Information for stand constructors
Tel. +49 221 821-2670
Fax +49 221 821-3209
e-mail -
Trade Fair
Start of the fair
26.10.2021 | 9:00 AM
This opening times are valid for exhibitors. Visitors can access from 10:00 a.m.
Sales
Philip Scheffler
Download calendar entry To the opening times
Sales Manager
Tel. +49 221 821-2837
Write an e-mail -
Stand construction
Start of dismantling
29.10.2021 | 4:00 PM
Trucks will be permitted to enter from 6:00 p.m. The stand may not be partially or completely cleared, nor may exhibits be packed away, before 4:00 p.m. on 29.10.2021. Koelnmesse has the right to impose a contract penalty of up to 5,000.00 euros for each time that an exhibitor violates this regulation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.
Roman Gersch
Download calendar entry Information for stand constructors
Tel. +49 221 821-2670
Fax +49 221 821-3209
e-mail -
Trade Fair
End of the fair
29.10.2021 | 5:00 PM
These opening timeson the last day of the fair are valid for exhibitors and visitors (access till 4:00 p.m.).
Roman Gersch
Download calendar entry To the opening times
Tel. +49 221 821-2670
Fax +49 221 821-3209
e-mail -
Stand construction
End of dismantling
01.11.2021 | 2:00 PM
End of dismantling
Roman Gersch
Download calendar entry Information for stand constructors
Tel. +49 221 821-2670
Fax +49 221 821-3209
e-mail -
Invoice
Mailing final invoice for services
15.11.2021 | 9:00 AM
Koelnmesse GmbH is entitled to collect an adequate down payment for the services provided at an event – e.g. electricity and water supplies, media services etc. The amount of the down payment for services is based on the services invoiced at the previous event. For exhibitors that did not take part in the previous event, the down payment amounts to 19,00 EUR / sqm. Following the event, a separate invoice will be drawn up for the services provided; the down payment will be credited to this amount. Invoice amounts are payable immediately upon receipt. If the down payment exceeds the amount charged for services provided, the excess amount will be paid back to the exhibitor. Exhibitors are not entitled to have interest paid on their down payment.
Sales
Philip Scheffler
Download calendar entry
Sales Manager
Tel. +49 221 821-2837
Write an e-mail